Group Secretary

1. Ensure the Group Chairman is kept fully informed on all correspondence pertaining to the Group.
2. Ensure notices of regular meetings of the Group Committee are sent out in sufficient time, giving date, time and place of meeting.
3. Prepare, in consultation with the GL and Group Chairman, an agenda for each meeting.
4. Keep minutes of all meetings of the Group Committee.
5. Despatch a copy of the minutes, with appropriate action points highlighted for attention, to each Group Committee member.
6. Assist the Chairman with the preparation of the Annual Meeting and Annual Report.
7. Maintain an accurate record of the expenditure of Petty Cash allocated for postage, etc.
8. Undertake other secretarial duties of a Group nature as may be required from time to time.
9. Liaise with the District Association/Executive Secretary and refer to him/her for advice as necessary.
10. Maintain suitable records, files and correspondence relating to Group affairs.
11. Prepare, review and maintain records relating to Hall hire.
12. Attend Group Committee meetings.
13. Assist in preparation for and management of the AGM in April each year.
14. Be an active member of the Group Committee.
15. Support the Group President and Group Committee to achieve its goals and manage its responsibilities.

Reports to Group President.